Policies

Safeguarding children

1.1 Children’s right and entitlements

Policy Statement

The aim of the nursery is to nurture the individuality of every child, to encourage them to learn and to develop in them a love of learning and to prepare them for their future schools.

• All children have the same right to respect as adults.
• No child shall be in any way humiliated or held up to ridicule.
• No Physical Punishment must be used on any child (e.g. Corporal Punishment).
• If it is necessary to use physical restraint in any situation to stop a child damaging itself or others this should be done with extreme care and the child removed from the situation as soon as possible (see 1.11 Achieving Positive Behavior)
• A child who is treated with care and respect will have care and respect for others.
• In the case of accidents the adult in-charge must record all relevant details in the accident book (time, date, cause and type of injury and action taken). This should be countersigned by the parent/guardian of the child.

All children’s first-aid and outing consent forms must be signed by the parent/guardian and kept on the child’s file.

We have a policy of openness with parents/guardians but any problems or complaints should be referred to the head, Mrs Kizzie – Leigh.

• The child’s individuality must be respected and we must be aware of all differences in race, religion, nationality and gender and use materials to incorporate all of these differences. At all times we will adopt a policy of equal opportunities.
• If a member of staff feels that there is any cause to suspect that a child is being subjected to physical/sexual or mental abuse in the home, then he/she should let the directress/senior worker know at once so that appropriate steps can be taken (see safeguarding policy)

1.2 Holistic Safeguarding Policy

Policy Statement

When we think of ‘Safeguarding’, we tend to compartmentalize it into physical safety, mental well- being and health – we need to realize that these things and all other aspects of safeguarding cannot work unless they are considered as a whole. We also must consider the safeguarding and well being of the adults who care for the children, as well as the children themselves.

Besides the training and our knowledge of all aspects of child protection and child safety, none of this works unless we can stand back and take an overview of our setting and then consider the total needs of every child and adult in our setting and, where necessary, offer support.

We should therefore acknowledge the importance of all the voices in our community – children, parents and staff through regular observations, meetings, supervisions, appraisals and monitoring. We must take note of any parental worries and concerns and consider the effect these can have on the wellbeing of the child.

We celebrate our ‘open door’ policy which allows the early identification of potential problems and their subsequent solutions.

1.3 Child protection

Policy Statement

No staff are employed without full DBS checks. Internal disclosures are updated every year and the DBS informs of any changes (if changes occur, a new DBS disclosure is required).

For staff members who have lived and/or worked outside the UK, qualifications are checked via NARIC. The UK DBS checks cover international disclosures.

The department (DfE) has agreed (July 2015) that any section 128 directions made by the Secretary of State will show up on checks made by DBS.

All checks (staff, children and volunteers) are recorded on Nursery SmileOn Wandsworth central record. Before an OFSTED inspection, the lead inspector might run an internet check for safeguarding related to Nursery SmileOn Wandsworth as part of the pre-inspection planning.

Our setting will work with children, parents and the community to ensure the rights and safety of children and to give them the very best start in life.

Members of staff should be aware of the following documents:

• ‘Working Together to Safeguard Children’: July 2018, updated December 2020
• ‘Inspecting Safeguarding in Early Years, Education and Skills Settings’: Published September 2019, updated August 2021
• The Prevent Duty: DFE June 2015
• Keeping Children Safe in Education: September 2021
• Regulated activity in relation to children: scope (Department of Education – September 2016 – Disclosure and Barring service)

Procedures

Our Designated Safeguarding Lead who co-ordinates safeguarding issues is:

Mrs Kizzie – Leigh

Deputy Designated Safeguarding Leads (DDSL) officers.

This means that there is ALWAYS a safeguarding officer on the premises.

We ensure all staff and parents are made aware of our safeguarding policies and procedures.

We provide adequate and appropriate resources to meet the needs of the children.

Volunteers do not work unsupervised.

We have procedures for recording details of visitors to the setting.

We take security steps to ensure that we have control over who comes into the nursery so that no unauthorized person has unsupervised access to the children.

Safeguarding action may be needed to protect children and learners from:

• Neglect
• physical abuse
• sexual abuse
• emotional abuse
• bullying, including online bullying and prejudice-based bullying
• racist, disability and homophobic or transphobic abuse
• gender-based violence/violence against women and girls
• radicalisation and/or extremist behavior
• child sexual exploitation and trafficking
• the impact of new technologies on sexual behavior, for example sexting
• substance misuse
• issues that may be specific to a local area or population, for example gang activity and youth violence
• domestic violence
• female genital mutilation

We need to be careful to watch for signs that children from other cultures are taking long holidays. We need to ensure that children are not uncomfortable when going to the toilet, are not getting frequent urinary tract infections or kidney’s infections.

FGM is practiced by many Eastern and African cultures but is illegal and should be treated as abuse.

It has been discovered that in some cases FGM is happening to girls as young as 6 months. We must all be aware of the practice and immediately notify the safeguarding team of any suspicions.

If members of staff are suspicious of FGM, they need to ring RBKC Children’s Services If members of staff witness FGM, they need to ring the Police and Social Services Posters identifying actions are placed in all bathrooms.

• forced marriage
• fabricated or induced illness
• poor parenting, particularly in relation to babies and young children

When children are suffering from physical, sexual or emotional abuse, or may be experiencing neglect, this may be demonstrated through the things they say (direct or indirect disclosure) or through the changes in their appearance, their behavior or their play.

Where such evidence is apparent, the child’s key person makes a dated record of the details of the concern and discusses what to do with [name] and/or the deputy Safeguarding Leads. The information is stored on the child’s personal file.

We refer concerns to the local authority’s social care department and co-operate fully in any subsequent investigation.

1.10 Maintaining children’s safety and security on premises

Policy Statement

We maintain the highest possible security on our premises to ensure that each child is safely cared for during their time with us.

Procedures

Children’s personal safety:

We ensure all employed staff have been checked for criminal records by an enhanced disclosure from the Disclosure and Barring Service. No adults without DBS should be left alone with a child at any time.

Adults do not normally supervise children on their own.

All children are supervised by adults at all time.

Whenever children are on the premises at least two adults are present.

We ensure that the outside doors are always locked.

We challenge any strangers who enter the building and visitors must sign the visitor’s book.

We carry our risk assessment to ensure children are not made vulnerable within any part of our premises, nor by any activity.

In the event a stranger or anybody who is a potential threat for the children manages to enter the premises without authorisation, the staff has a secret code to use to signal the presence of the threat.

If a child falls or hurts themselves inside the nursery or in the playground/garden, the staff member who dealt with the situation must fill in an Accident Form and photocopy it. The form has to be signed by the staff member and the parent/carer, the original given to them and the photocopy placed in the group file.

If a child bumps their head, parents will be rung.

If an incident happens (scratching, biting…), the staff member who witnessed the incident must fill in an Incident Form. The form has to be signed by the staff member and the parent/carer and the original given to them.

The other parent will also sign a form explaining the incident. No names of children will be given.

If a serious accident, injury or death happen, OFSTED must be notified on-line:

https://ofstedonline.ofsted.gov.uk/ofsted/Ofsted_Early_Years_Notification.ofml

Security

• Systems are in place for the safe arrival and departure of children (there is always an adult at the gate between the playground and the street)
• The arrival and departure times of visitors and volunteers are recorded (visitor book).
• Our system prevents unauthorized access to the nursery and prevents children from leaving the nursery unnoticed.

Maintaining security with technology on and off site

Staff need to be aware that when writing reports, observations or letters about the children on their personal computers, they need to be moved/deleted from the main hard-drive onto a password protected external hard-drive. Access to this hard-drive must be restricted to single- person use.

1. Racial Equality

We strive to create a fair and just organization, one which values diversity and gives everyone an equal chance to work, learn and live free from discrimination, prejudice and racism. We aim to;

• Eliminate any unlawful discrimination.
• Promote equality of opportunity
• Promote good relations between people of different racial groups.

We need to recognise and respect that families are also made up of many components, and respect and celebrate their differences

Health & Safety

Any person, child or member of staff, who exhibits virus symptoms should remain at home until health is restored.

Any person with a pre-existing chronic health condition or anyone over the age of 65 should be advised to get an immunization if available and not attend nursery. For example:

• Chronic heart/lung/metabolic disorders (including severe asthma & diabetes)
• Kidney problems
• Immune system impairment (including cancer treatment)

Viral infections are spread by breathing in air containing the virus or by contaminated hands, and are highly infectious. They mainly affect the nose, throat and lungs.

Reducing spread of virus:

• Cover your nose and mouth when coughing or sneezing (preferably with a tissue).
• Dispose of dirty tissues promptly and carefully.
• Maintain good basic hygiene (frequent hand washing with soap and water).
• Avoid non-essential travel and large crowds.
• Clean all hard surfaces frequently (kitchen work surfaces, door handles)

Virus symptoms and what to do:

• Day 1. – Fever/Chills/Muscle ache
• Day 2. – Dry cough/Sore throat/Blocked nose or nausea/vomiting/diarrhea.
• Stay home and rest
• Drink plenty of fluids
• Take Paracetamol/Ibuprofen as directed
• Avoid non-essential contact with people

If you are in nursery and start to have symptoms:

• Go to the manager’s/office to be quarantined
• You will need to go/ be taken home as soon as possible
• (NB Most people recover within one week but tiredness may last 2-3 weeks. Serious illness is usually due to secondary bacterial infection in the lungs: pneumonia/bronchitis), which needs antibiotic treatment).

General Hygiene at nursery

• Staff members should ensure that children follow the hygiene guidelines described above.
• The office and managers must ensure that there are adequate supplies of

tissues, soap and hot water and that bins are emptied regularly.

• All roller towels are to be removed as soon as a pandemic occurs.
• Only paper towels are to be used for hand drying.
• Alcoholic gel should be made available to the whole nursery for more hygienic hand washing
• Contract cleaners will be carefully directed as to priority areas.

Communication

Please communicate directly with the office regarding any concerns or queries that you may have over viral pandemic.

Continuity of Educational Provision

It is the nursery’s intention to provide educational continuity wherever possible. Subject to health, members of staff will continue to attend the nursery in order to support children’s development. The Nursery will remain open and functioning as long as it is safe to do so.

1.33 Breastfeeding

We have a supportive breastfeeding environment.

Breast milk is the ideal source of nutrition for infants for at least the first year of life. Mothers are welcome to breastfeed and a secluded space will be provided, if required.

We can direct mothers to where they can access further breastfeeding support.

1.34 Immunization Statement

As a Healthy Early Years London setting we want to ensure that we promote the health and well- being of the whole setting community through encouraging parents/carers to immunise children and by providing consistent messages to children, parents/carers and staff.

We are aware of the importance of immunization

Immunization is the safest way of protecting children against serious diseases. Some diseases can kill children or cause lasting damage to their health. Immunization prepares children’s bodies to fight off diseases if they come into contact with them.

We are aware that there has recently been a drop in the number of children being immunized which has caused outbreaks of some diseases. The low uptake of childhood immunization has led to more children suffering from vaccine preventable diseases such as measles, mumps, whooping cough and polio.

We promote positive messages about immunization and encourage parents/carers to fully immunize their children

We confidently approach parents and carers about children’s immunization status. If a child is not immunized, we encourage parents or carers to go to their GP or talk to their health visitor to find out more about immunisations. There is also information available for parents and carers, including information on what immunisations are given and when www.nhs.uk/conditions/vaccinations/Pages/childhood-vaccination-schedule.aspx

We are confident to share key messages to parents and carers about immunization, such as:

• immunisations save lives
• it is important to make sure babies are protected as early as possible
• it is never too late to have a child immunized even if a child has missed an immunization and is older than the recommended ages
• Vaccines are quick, safe and extremely effective. It is common for children to have some redness, a rash or swelling where the needle goes in, this should only last about a day
• The Measles, Mumps and Rubella (MMR) vaccine does not cause autism
• When a child is immunized it helps to protect the whole community, this is important because some children with medical conditions or allergies cannot have certain vaccines.

We also offer information and advice for parents and carers in preparing children for vaccination injections.

We have a procedure in place for checking and recording children’s immunization status

We understand that it is very important to maintain and keep an up to date record of children’s immunization status. Some children under our/my care may be at a higher risk of exposure to infectious diseases due to contact with more children and adults than children at home. Keeping a current record of all children’s immunization status helps us/me to quickly identify which parents/carers need to be informed if there is an outbreak of a specific disease. Our registration form asks for the child’s immunization status, with a further check at two years old.

We have a procedure in place for reporting an outbreak of infection

https://www.gov.uk/government/publications/health-protection-in-schools-and-other-childcare- facilities/chapter-4-what-to-do-if-you-suspect-an-outbreak-of-infection

Health Protection Team Contact Details – https://www.gov.uk/health-protection-team

Full List of Notifiable Diseases – https://www.gov.uk/guidance/notifiable-diseases-and-causative- organisms-how-to-report#list-of-notifiable-diseases

Childhood Immunization Schedules – https://www.gov.uk/government/publications/the- complete-routine-immunization-schedule

Covid Vaccinations and Testing

We keep an updated record of all teachers and staff members that have been vaccinated against Covid-19.

We encourage our parents and families to share their testing status when traveling abroad, feeling unwell or being contacted by Track and Trace.

Immunisation

At SmileOn, we expect that children are vaccinated in accordance with the government’s health policy and their age and promote this.

We ask that parents inform us if their children are not vaccinated so that we can manage any risks to their own child or other children/staff/parents in the best way possible. The nursery manager must be aware of any children who are not vaccinated within the nursery in accordance with their age.

Our nursery does not discriminate against children who have not received their immunisations and will not disclose individual details to other parents. However, we will share the risks of infection if children have not had immunisations and ask parents to sign a disclaimer.

We record, or encourage parents to record, information about immunisations on children’s registration documents and we update this information as and when necessary, including when the child reaches the age for the appropriate immunisations.

Staff vaccinations policy

It is the responsibility of all staff to ensure they keep up-to-date with their vaccinations, as recommended by the Government/NHS vaccination schedule and keep the nursery informed.

If a member of staff is unsure as to whether they are up-to-date, then we recommend that they visit their GP or practice nurse for their own good health.

Emergency information

We keep emergency information for every child and update it every six months with regular reminders to parents in newsletters, at parents’ evenings and a reminder notice on the Parent Information Board.

We make all parents aware that some children in the nursery may not be vaccinated, due to their age, medical reasons or parental choice.

1.35 CCTV

The nursery CCTV surveillance is intended for the purposes of:

• promoting the health and safety of children, staff and visitors
• protecting the nursery building and resources.

The use of CCTV to control the perimeter of the nursery for security purposes has been deemed to be justified by the nursery management. The system is intended to capture images of intruders or of individuals damaging property or removing goods without authorisation or of antisocial behavior.

Monitoring

The CCTV is monitored centrally from the nursery office and is registered with the Information Commissioner under the terms of the Data Protection Act. This policy outlines the nursery’s use of CCTV and how it complies with the Act. The nursery complies with Information Commissioner’s Office (ICO) CCTV Code of Practice to ensure it is used responsibly.

All authorized operators and employees with access to images are aware of the procedures that need to be followed when accessing the recorded images. All operators are trained to understand their responsibilities under the CCTV Code of Practice. All employees are aware of the restrictions in relation to access to, and disclosure of, recorded images. A copy of this CCTV Policy will be provided on request to staff, parents and visitors to the nursery and will be made available on the website and in the policy file.

Location of cameras

The location of CCTV cameras will also be indicated and adequate signage will be placed at each location in which a CCTV camera(s) is sited to indicate that CCTV is in operation. Adequate signage will also be prominently displayed at the entrance to the nursery’s property. Signage shall include the name and contact details of the data controller as well as the specific purpose(s) for which the CCTV camera is in place in each location.

Storage and Retention

The images captured by the CCTV system will be retained for a maximum of 30 days, except where the image identifies an issue and is retained specifically in the context of an investigation/prosecution of that issue. The images/recordings will be stored in a secure environment with a log of access kept. Access will be restricted to authorized personnel.

Supervising the access and maintenance of the CCTV System is the responsibility of the registered person / manager. In certain circumstances, the recordings may also be viewed by other individuals. When CCTV recordings are being viewed, access will be limited to authorized individuals on a need- to-know basis. Files will be stored in a secure environment with a log of access to recordings kept.

Recorded footage and the monitoring equipment will be securely stored in a restricted area. Unauthorized access to that area will not be permitted at any time. The area will be locked when not occupied by authorized personnel. A log of access to footage will be maintained.

When accessing images two authorized members of staff must be present. A written record of access will be made. A record of the date of any disclosure request along with details of who the information has been provided to (the name of the person and the organization they represent), why they required it and how the request was dealt with will be made and kept, in case of challenge.

Subject Access Requests (SAR)

Individuals have the right to request access to CCTV footage relating to themselves under the Data Protection Activity / GDPR. Individuals submitting requests for access will be asked to provide sufficient information to enable the footage relating to them to be identified. For example, date, time and location.

The nursery will respond to requests within 14 calendar days of receiving the request. The nursery reserves the right to refuse access to CCTV footage where this would prejudice the legal rights of other individuals or jeopardize an on-going investigation.

A record of the date of the disclosure along with details of who the information has been provided to (the name of the person and the organization they represent) and why they required it will be made.

Where footage contains images relating to 3rd parties, the nursery will take appropriate steps to mask and protect the identities of those individuals.

Complaints

Complaints and enquiries about the operation of CCTV within the nursery should be directed to the Head of the nursery in the first instance.

Responsibilities

We will ensure:

• That the use of CCTV systems is implemented in accordance with this policy
• They oversee and co-ordinate the use of CCTV monitoring for safety and security purposes
• That all CCTV monitoring systems will be evaluated for compliance with this policy
• That the CCTV monitoring is consistent with the highest standards and protections
• They review camera locations and be responsible for the release of any information or recorded CCTV materials stored in compliance with this policy
• They maintain a record of access (e.g. an access log) to or the release of files or any material recorded or stored in the system
• That the perimeter of view from fixed location cameras conforms to this policy both internally and externally
• That all areas being monitored are not in breach of an enhanced expectation of the privacy of individuals
• That external cameras are non-intrusive in terms of their positions and views of neighboring residential housing and comply with the principle of “Reasonable Expectation of Privacy”
• That monitoring footage are stored in a secure place with access by authorized personnel only
• That images recorded are stored for a period not longer than 30 days and are then erased unless required as part of a criminal investigation or court proceedings (criminal or civil).
• That camera control is solely to monitor suspicious behavior, criminal damage etc. and not to monitor individual characteristics
• That under certain circumstances, the CCTV footage may be used for training purposes (including staff supervisions) or for parents to view child transitions.

Monitoring Staff Behaviour Policy

At Nursery SmileOn Wandsworth, we take the safety and welfare of our children and staff seriously. This policy ensures staff behave in an appropriate manner to act as a role model for and protect all children in their care. Within this policy we will also ensure that any changes to staff behaviors or ways of working are closely monitored, discussed and supported to ensure all children are safeguarded throughout their time here.

Expected staff behavior

Within our nursery we expect our staff to:

• Put our children first, their safety, welfare and ongoing development is the most important part of their role
• Behave as a positive role model for the children in their care by remaining professional at all times and demonstrating caring attitudes to all
• Work as part of the wider team, cohesively and openly
• Be aware of their requirements under the Statutory Framework for the EYFS and the nursery policies and procedures designed to keep children safe from harm whilst teaching children and supporting their early development
• React appropriately to any safeguarding concerns quickly and concisely in accordance to the nursery / Local authority procedures and training received
• Not share any confidential information relating to the children, nursery or families using the nursery
• Maintain the public image of the nursery and do nothing that will put the setting into disrepute
• Ensure that parental relationships are professional and external social relationships are not forged. If a relationship exists prior to the child starting at the setting, discussions with management will be held to ensure the relationship remains professional.
• Adhere to the Mobile Phone and Other Electronic Device policy and Social Networking policy
• Report to management immediately any changes in their personal life that may impact on the ability to continue the role. These may include (but not limited to) changes in police record, medication, any social service involvement with their own children.

Monitoring Staff Behaviour

Within the nursery we:

• Have regular supervisions with all staff in which ongoing suitability is monitored and recorded
• Have a whistleblowing policy that enables team members to discuss confidentiality any concerns about their colleagues
• Operate staff suitability forms and clauses in staff contracts to ensure any changes to their suitability to work with children are reported immediately to management
• Ensure all new staff members are deemed suitable with the appropriate checks as detailed in the safeguarding policy.

Some behaviors that may cause concern and will be investigated further include:

• Change in moods
• Sudden change in religious beliefs / cultural beliefs (may be a sign of radicalisation)
• Changes in the way they act towards the children or the other members of the team (becoming more friendly and close, isolation, avoidance, agitation etc.)
• Sudden outbursts
• Becoming withdrawn
• Secretive behaviors
• Calling in sick more often, coming in late
• Standards in work slipping
• Extreme changes in appearance.

Procedures to be followed:

If we have a concern about changes in staff behavior within the nursery, an immediate meeting will be called with the individual and a member of management to ascertain how the person is feeling. We will aim to support the staff wherever possible and will put support mechanisms in place where appropriate.

Ultimately we are here to ensure all staff are able to continue to work with the children as long as they are suitable to do so, but if any behaviors cause concern about the safety or welfare of the children then the safeguarding/child protection procedure will be followed as in the case of allegations against a team member and the Local Authority Designated officer (LADO) will be called.

All conversations, observations and notes on the staff member will be logged and kept confidential.

1.30 Physical Activity Statement

We, at Nursery SmileOn Wandsworth, are proud of our environment which supports physical play. As a Healthy Early Years setting we want to ensure that we promote the health and well-being of the whole setting community through encouraging physical activity and providing consistent messages to children, parents and staff.

We are aware that children of all ages should be active

Being active is important for children under five because it helps them build and maintain a good level of health; physical activity is critical to optimal growth and development. Children under five need time to play and master their physical environment and fundamental movement skills; the early years are also an important time to establish habits relating to physical activity.

The Chief Medical Office provides guidance on how much physical activity children under five should be doing:

Physical activity guidelines for infants (under 5s) who are capable of walking:

1. Children of preschool age who are capable of walking unaided should be physically active daily for at least 180 minutes (3 hours), spread throughout the day (most UK pre-school children currently spend 120–150 minutes a day being physically active, so achieving this guideline means adding another 30–60 minutes each day).
2. All under 5s should minimize the amount of time spent being sedentary (being inactive, restrained or sitting) for extended periods (except time spent sleeping) by reducing screen time (e.g.. watching TV, using a computer, tablet or smartphone) and reducing time spent in a pushchair or car seat.

Physical activity programme

Our planning for both indoor and outdoor physical activities is based on the Early Years Foundation Stage. Each programme of activity supporting physical development is planned, reviewed and evaluated on a regular basis. We provide free space to move and play imaginatively either inside or outside. Each child is active for an hour and a half every morning, if not more. Outdoor play is split between our playground and working garden.

We provide equipment to facilitate play, e.g. steps to climb on, steps to balance on, ring to walk on, tyres to crawl through and lead structured activities that encourage movement, e.g. football, dance, yoga, gardening.

We have a supportive environment

We endeavor to provide an environment, which promotes physical activity throughout each day including travel to and from our setting. We ensure that outdoor activities are planned and children can access these on a daily basis, eg: access to the playground and the garden every day, visits to the local shops or local park…

We are aware that in order for children to learn about managing risks associated with physical activity, we need to offer stimulating and challenging environments; through these environments children are supported to explore and develop their own abilities and understanding. Alongside this we aim to manage the level of risk so that children are not exposed to unacceptable dangers.

We are thinking sensibly about health and safety

We are aware that in order for children to learn about managing risks associated with physical activity, we need to offer stimulating and challenging environments; through these environments children are supported to explore and develop their own abilities and understanding. Alongside this we aim to manage the level of risk so that children are not exposed to unacceptable dangers. We conduct risk assessments and establish suitable arrangements for off-site visits to encourage children and their families to take advantage of the range of physical activities available within the local community.

We minimize the amount of time children spent being sedentary for extended periods (Except time sleeping)

In the Early Years spending time sedentary (being inactive, restrained or sitting) limits the opportunities that children have to move. Sedentary behavior is any low-energy activity that takes place while sitting or lying down. We avoid using restraining equipment (buggies, chairs, car seats) for long periods of time, unless for reasons of safety. We interact regularly with every child to encourage movement.

We provide suitable physical activities for all

All of our children, including those with special educational needs and disabilities (SEND) are entitled to a comprehensive programme of physical activity opportunities that allows all children to improve their skills of co-ordination, manipulation, control and movement and to develop positive attitudes towards physical activities including sports. Our provision is also fully inclusive of children from different cultures and religions. All staff are aware of the need to be sensitive to individual beliefs about what is acceptable in relation to physical activity.

Working with families & Active Travel

Staff are confident in giving out advice to parents and carers in relation to families adopting healthy lifestyles and being physically active. We encourage parents to walk, scoot or cycle with their children for part or all the way to the setting. We facilitate this by providing somewhere safe to leave bicycles or scooters.

We also provide/promote a range of information workshops, activities and parenting programmes that support parents’ understanding of the importance of being physically active and on children’s development. These include parenting programmes such as: workshop on ‘school readiness’ including the importance of physical activities.

2.1 Recruitment Policy

RECRUITMENT POLICY

The safe recruitment of staff in Nurseries is the first step to safeguarding and promoting the welfare of children in education. The Nursery is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The Nursery is also committed to providing a supportive and flexible working environment for all its members of staff. The Nursery recognises that, in order to achieve these aims, it is of fundamental importance to attract, recruit and retain staff of the highest caliber who share this commitment.

The Nursery recognises the value of, and seeks to achieve a diverse workforce. The Nursery is committed to ensuring that the recruitment and selection of all who work within the Nursery is conducted in a manner that is systematic, efficient, effective and promotes equality of opportunity. This document provides a good practice framework to comply with the principles set down in the Nursery’s Equal Opportunities Policy.

The Aims of the Nursery’s Recruitment Policy Are:

• To ensure that the best possible staff are recruited on the basis of their merits, abilities and suitability of the person
• To ensure that all job applicants are considered equally and consistently
• To ensure that no job applicant is treated unfairly on any ground including age, disability, gender reassignment, race, religion or belief, sex or sexual orientation as outlined in the Equality Act 2010;
• To ensure that the Nursery meets its commitment to safeguarding and promoting the welfare of children and young people by carrying out all necessary pre-employment checks.
• To ensure that all employment checks are recorded clearly on the Nursery’s electronic Single Central Register (SCR).

Single Central Record of Recruiting Vetting Checks (SCR)

In line with DfE requirements, the Nursery will keep and maintain a SCR. The SCR will list all staff who are employed at the Nursery, including casual staff, supply agency staff whether employed directly or through an agency, proprietors and those who provide additional teaching or instruction for children but who are not employed by the Nursery eg; specialist sports coach or artist. The SCR will indicate whether the required pre-employment checks have been completed, what documents have been checked, when and by whom. The SCR will also clearly show which members of staff are working in the Early Years.

Staff members have a duty through their contract to immediately disclose during their employment if they are:

• charged or convicted of any criminal offense;
• in receipt of a police caution, reprimand or warning, or if there is a formal child protection;
• disqualified under the Childcare (Disqualification) Regulations 2009 (when working in relevant childcare provision)
• barred from working with children or vulnerable adults;
• the subject of a referral to the Disclosure and Barring Service (DBS).

Staff will also be asked at their yearly annual appraisal meetings whether they have any of the above to disclose, including where relevant disqualification under the Childcare Act 2006.

Pre-Employment Checks

If it is decided to make an offer of employment following a formal interview, employment with the Nursery will be conditional on the following;

• An identity check;
• A barred list check;
• An enhanced DBS check;
• A check to establish the person’s right to work in the United Kingdom
• Further checks on people living or working outside the UK which could include where applicable overseas criminal record checks and for those seeking teaching positions, obtaining a letter of professional standing from the professional regulating body in the country in which the applicant has worked.
• Receipt of at least two references which are satisfactory to the Nursery, one of which will be from the applicant’s more recent employer;
• A separate satisfactory barred list check will be undertaken in the event that an enhanced disclosure is not received in advance of starting employment in the regulated activity, or where a ‘portable’ disclosure is used;
• The signed declaration to satisfy the Childcare (Disqualification) Regulation 2009 where working in relevant Childcare Provision;
• Verification of the applicant’s medical fitness to ensure the duties of the post can be carried out satisfactorily, fully taking into account the Equality Act 2010 where reasonable adjustments may be made to fulfill the role effectively.

Roles and Responsibilities

• Employees involved in the recruitment and selection of staff are responsible for familiarizing themselves with and complying with the provisions of this policy.
• All employees involved in recruitment of staff will undertake Safer Recruitment training.
• It is the responsibility of the Headteacher and other senior managers involved in the recruitment process to ensure that the nursery operates safe recruitment procedures and carries out all appropriate checks on all staff, work experience children and volunteers who work at the Nursery.
• Monitor contractors’ and agencies’ compliance with this policy; and promote the welfare of children and young people at every stage of the procedure.
• It is the responsibility of all contractors and agencies who provide services to the Nursery to comply with safer recruitment practices.
• It is the responsibility of the Nursery’s office (Administration Team), in conjunction with the Proprietor and Headteacher and Managers, to ensure all pre-employment checks are complete before employment begins and that they are recorded on the Single Central Register.

Verification of Identity and Address

All applicants who are invited to an interview will be required to bring the following evidence of identity, right to work in the UK, current address and qualifications:

• Passport or photo-card driving license providing photographic identity;
• Two utility bills or statements (from different sources) showing their name and home address;
• Documentation confirming their National Insurance Number (P45, P60 or National Insurance Card);
• Original documents confirming any educational and professional qualifications referred to in their application form.

Where an applicant claims to have changed their name by deed poll or another means (eg marriage, adoption, statutory declaration) they will be required to bring documentary evidence of the change.

The Nursery asks for the date of birth of all applicants (and proof of this) in accordance with the Guidance. Proof of date of birth is necessary so that the Nursery may verify the identity of, and check for any unexplained discrepancies in the employment and education history of all applicants. The Nursery does not discriminate on the grounds of age.

THE PROCEDURE

Advertising: To ensure equality of opportunity, the Nursery will advertise all vacant posts to encourage as wide a field of candidates as possible. Normally this will entail an external advertisement. However, where there is a reasonable expectation that there are sufficient qualified internal candidates or where staff are at risk of redundancy, an internal advertisement may be considered appropriate.

Applications: Applicants will receive a job description and person specification for the role applied for. All applicants for employment will be required to complete a confidential application form containing questions about their academic and employment history and their suitability for the role. Incomplete application forms will be returned to the applicant where the deadline for completed application forms has not passed. The nursery does not accept a curriculum vitae in place of an application form.

The applicant may then be invited to attend a formal interview at which his/her relevant skills and experiences will be discussed in more detail.

Interviews: The selection process will always include the following;

• A tour of the Nursery
• The candidate will be observed carrying out a lesson/activity
• A face to face professional interview including questions relating to safeguarding children
• Verification of Qualifications and/or professional Status

Short listed applicants will be required to provide proof of their qualifications and professional status by producing documentation on the day of interview. The Nursery will verify that applicants have actually obtained any qualifications legally required or deemed essential for the job and claimed in their application by asking to see the relevant certificate, or a letter of confirmation from the awarding body / institution. If the original documents are not available, the Nursery will require sight of a properly certified copy. Where applicants have obtained qualifications abroad, a certified compatibility check by UK ENIC (previously NARIC prior to leaving the EU) will be required. Proof of identity and other documentation will be verified by the chair of the panel/headteacher.

The Nursery requires applicants to account for any gaps or discrepancies in employment history on the application form. Where any applicant is shortlisted, any gaps will also be discussed at interview.

Applicants should be aware that providing false information is an offense and could result in an application being rejected or summary dismissal if the applicant has been selected. Where false information is provided in support of an application to work at the Nursery, the Nursery is required to report the matter to the Disclosure and Barring Service, the Police and other relevant professional bodies.

References:

References for shortlisted applicants will be requested immediately after short-listing. The only exception to this is where applicants have indicated on the application forms that they do not wish their current employer to be contacted. In such cases, this reference will be taken up immediately after the interview and prior to any offer of employment being made. Two references will be sought prior to interview wherever possible.

All referees will be asked whether they believe the applicant is suitable for the job for which they have applied. All referees will be sent a copy of the job description and person specification relevant to the role for which the applicant had applied. If the referee is a current or previous employer, they will also be asked to confirm the following:

• The applicant’s dates of employment, salary, job title/duties, reason for leaving, performance and disciplinary record
• Their relationship to the applicant
• Whether they have any reason to believe that the applicant is unsuitable to work with children
• Whether the applicant has ever been the subject of disciplinary procedures involving issues related to the safety and welfare of children including any in which the disciplinary sanction has expired
• Whether any allegations or concerns have been raised about the applicant that relate to the safety and welfare of children or young people or behavior towards children or young people

The nursery will only accept references obtained directly from the referee and will not rely on references or testimonials provided by the applicant or open references of testimonials. The Nursery will not accept references from relatives of the applicant or people writing solely in the capacity as a friend.

References will be compared to the application form to ensure that the information provided is consistent. Any discrepancies will be taken up with the applicant and/or the referee before any appointment can be confirmed. Any information about past disciplinary action or allegations will be considered in the circumstances of the individual case.

Medical Fitness

The Nursery is legally required to verify the medical fitness of anyone to be appointed to a post at the Nursery, after an offer of employment has been made but before the appointment can be confirmed.

It is the Nursery’s practice that all applicants to whom an offer of employment is made must complete and sign a self-declaration of medical fitness which forms part of the Nursery’s job application procedure. The Nursery will arrange for the information contained in the self-declaration to be reviewed. This information will be reviewed against the job description and the Person Specification for the particular role, together with details of any other physical or mental requirements of the role i.e. proposed timetable, extra-curricular activities, layout of the Nursery etc. If the Nursery’s medical advisor has any doubts about an applicant’s fitness the Nursery will consider reasonable adjustments in consultation with the applicant. The Nursery may also seek a further medical opinion from a specialist or request that the applicant undertakes a full medical assessment.

The Nursery is aware of its duties under the Equality Act 2010. No job offer will be withdrawn without first consulting with the applicant, obtaining medical evidence and considering reasonable adjustments and suitable alternative employment.

Disclosure and Barring Service

Due to the nature of the work, the Nursery applies for an enhanced disclosure check via the Disclosure and Barring Service (DBS) in respect of all members of staff, proprietors and volunteers on entry to the nursery’s workforce.

An enhanced disclosure check will contain details of all convictions on record (including those which are defined as “spent” under the Rehabilitation of Offenders Act 1974) together with details of any cautions, reprimands or warnings held on the Police National Computer. An enhanced disclosure will also reveal whether an applicant is barred from working with children or vulnerable adults by virtue of his/her inclusion on the lists of those considered unsuitable to work with children or vulnerable adults maintained by the DBS. An enhanced disclosure may also contain non-conviction information from local police records which a chief police officer thinks may be relevant in connection with the matter in question.

DBS checks will be requested for applicants with recent periods of overseas residence and those with little or no previous UK residence. These applicants may also be asked to provide further information, including the equivalent of an enhanced DBS disclosure, from the relevant jurisdiction(s).

For any person who has applied to the DBS update service the Nursery will examine the original certificate, check it matches the individual’s identity and run an online update check, which will provide information about any changes since the certificate was issued. If the check indicates that there has been a change then the individual must apply for a new certificate

If there is a delay in receiving an enhanced DBS disclosure before a person starts work in regulated activity, the headteacher may allow the member of staff to commence work:

• after a satisfactory check of the barred list if the person is working in regulated activity;
• and all other relevant checks have been completed satisfactorily;
• provided that the DBS application has been made in advance;
• with appropriate safeguards taken (for example, Risk Assessment carried out and appropriate supervision put in place)

The Risk Assessment will be reviewed every two weeks and a note added to the single central register. The staff member will be informed of all safeguards put in place.

Nurseries are now required to retain certified copies of DBS certificates.

Overseas checks, where appropriate.

If, because a person ‘living or having lived’ outside of the UK for three months or more in the last five years, a DBS check is not considered sufficient to establish suitability to work in a nursery (because a UK check would not cover offenses committed abroad, but only those on the UK Police National Computer), the Nursery would carry out such further checks as the proprietor considers appropriate, having regard to any guidance issued by the DfE. Such checks will be completed before the person starts. This applies where relevant both to foreign nationals and UK nationals returning from overseas.

Further checks could include where applicable overseas criminal record checks and for those seeking teaching positions, obtaining a letter of professional standing from the professional regulating body in the country in which the applicant has worked.

Prohibition Order Check

Disqualification – Early Years (and relevant later years provision)

Disqualification under the Childcare Act 2006

We will make sure that anyone who falls within the relevant categories of staff is made aware of the legislation.

For adults who work in, or are involved in the management of, i) EYFS or ii) out of hours care for children up to the age of 8.

All present and new staff members who fall within the regulations of relevant childcare provision will be asked to sign a declaration form to confirm that they are not disqualified under the Childcare Act 2006 and Childcare (Disqualification) Regulations 2009.

An entry of staff working within relevant childcare provision will be made on the single central register, including the date disqualification checks were completed.

The declaration made will be rechecked annually as part of the staff appraisal procedure and will form part of a staff members contract, stating that they should inform the nursery if their circumstances change.

Contractors and Agency Staff

Contractors engaged by the nursery must complete the same checks for the employees that the nursery is required to complete for its staff. The Nursery requires confirmation that these checks have been completed before employees of the contractor can commence work at the Nursery.

The Nursery will independently verify the identity of staff supplied by contractors or an agency.

Policy on Recruitment of Ex-Offenders

The Nursery will not unfairly discriminate against any applicant for employment on the basis of conviction or other details revealed. The Nursery makes appointment decisions on the basis of merit and ability. If an applicant has a criminal record this will not automatically bar him/her from employment within the Nursery. Instead, each case will be decided on its merits in accordance with the objective assessment criteria set out below.

All positions within the Nursery are exempt from the provisions of the Rehabilitation of Offenders Act 1974. All applicants must therefore declare all previous convictions, including those which would normally be considered “spent”, when applying for a position at the nursery. A failure to disclose a previous conviction may lead to any application being rejected or, if the failure to disclose is discovered after employment has started, may lead to summary dismissal on the grounds of gross misconduct. A failure to disclose a previous conviction may also amount to a criminal offense.

It is unlawful for the Nursery to employ anyone who is barred from working with children. It is a criminal offense for any person who is barred from working with children to attempt to apply for a position at the Nursery. The Nursery will make a report to the Police and/or the Disclosure and Barring Service if:-

• It receives an application from a barred person
• It is provided with false information in, or in support of an applicant’s application or

The Nursery will consider the following factors before reaching a recruitment decision:

• It has serious concerns about an applicant’s suitability to work with children.

3.1 Risk Assessment

Policy Statement

This setting believes that the health and safety of children is of paramount importance. We make our setting a safe and healthy place for children, parents, guardians, staff and volunteers by assessing and minimizing the hazards and risks to enable the children to thrive in a healthy and safe environment.

To write a risk assessment we follow the 5 steps:

• Identification of risk: where is it and what is it?
• Who is at risk: children, staff, parents, guardians, volunteers
• Assessment of the level of risk: high, medium, low.
• Control measures to reduce/ eliminate risk: what will you need to do, or ensure others will do in order to reduce that risk?
• Monitoring and review: how do you know if what you have said is working, or is it thorough enough? If it is not working, it will need to be amended or maybe there is a better solution.

Procedures

Our risk assessment process covers adults and children and includes:

• Checking for and noticing hazards indoors and outdoors
• Assessing the level of risk and who might be affected
• Deciding which area need attention
• Developing an action plan that specified the action required, the time scale for action and the person responsible for the action
• The risk assessment is written and reviewed regularly.

Health and Safety

3.2 Health and Safety general standards

Policy Statement

This setting believes that the health and safety of children is of paramount importance. We make our setting a safe and healthy place for children, parents, guardians, staff and volunteers.

We aim to make children, parents and staff aware of health and safety issues and to minimize the hazards and the risks to enable the children to thrive in a healthy and safe environment.

We have public liability and employers’ liability insurance. The certificate for public liability insurance is displayed in [place].

Procedures

Awareness raising

• Our induction training for staff and volunteers includes an explanation of health and safety issues so that all adults are able to adhere to our policy and procedures and understand their shared responsibility for health and safety. This includes safe lifting and the storage of potentially dangerous substances.
• Records of these inductions are kept and new staff and volunteers are asked to sign the records.
• Health and safety are explained to the parents of new children so that they understand the part played by these issues in the daily life of the setting.
• Health and safety is discussed regularly at staff meetings.
• We operate a no-smoking policy
• Children are made aware of health and safety issues through discussions, planned activities and routines.

Safety of adults

• Adults are provided with guidance about safe storage, movement and lifting.
• The sickness of staff is recorded. These records are reviewed every term to identify any issues that need to be addressed.
• We keep all cleaning chemicals in their original containers

Doors

• We take precautions to prevent children’s fingers from being trapped in doors Floors
• All surfaces are checked daily to ensure they are clean and not wet or damaged

Electrical Equipment

• All electrical equipment conforms to safety requirements and is checked regularly
• Our boiler is not accessible to the children
• The temperature of hot water is controlled to prevent scalds.

Storage

• All resources and materials from which children select are stored safely
• All equipment and resources are stored or stacked safely to prevent them accidentally falling.

Outdoor area

• Our outdoor areas are securely fenced
• Our outdoor areas are checked for safety and cleared of rubbish before it is used
• Adults and children are alerted to the dangers of poisonous plants, herbicides and pesticides.
• Our pond is securely fenced
• Our outdoor sandpit is covered when not in use and cleaned regularly
• All outdoor activities are supervised at all times

Hygiene

• Our daily routines encourage the children to learn about personal hygiene
• We have a daily cleaning routine for the setting which includes the main hall, the 3 side rooms, the kitchen, the children bathroom and the adults toilets
• We have a schedule for cleaning resources and equipment, dressing up clothes and furniture
• The toilet area has a high standard of hygiene including hand washing and drying facilities and the disposal of nappies
• We implement good hygiene practices by:
• cleaning tables between activities
• cleaning toilets regularly
• wearing protective clothing, such as aprons and disposable gloves, when appropriate

Activities and resources

• Before purchase, equipment and resources are checked to ensure that they are safe for the ages and stages of the children currently attending the setting.
• The layout of play equipment allows children and adults to move safely and freely between activities
• All equipment is regularly checked for cleanliness and safety and any dangerous items are repaired or discarded
• All materials, including glue, are non-toxic
• Sand is clean and suitable for children’s play
• Children learn about health, safety and personal hygiene through the activities we provide and the routines we follow
• Any faulty equipment is removed from use and is repaired. If it cannot be repaired it is discarded.

3.3 Fire safety and emergency evacuation

Policy Statement

We ensure our premises present no risk of fire by ensuring the highest possible standard of fire precaution. The persons in charge and staff are familiar with the current legal requirements. The fire officers are [names].

Procedures

• Fire doors are clearly marked, never obstructed and easily opened from the inside
• Smoke detectors/alarms are fitted at appropriate high risks areas of the building and are checked as specified by the manufacturer
• Records are kept of fire drills

The evacuation procedure for practice drills (done at regular times during the year) includes that:

• the children are familiar with the sound of the fire alarm
• the children are led from the building to the assembly point
• the children will be accounted for by a designated person
• a person is designated to call the emergency services in the event of a real fire
• Only the fire officers stay behind and check the building is empty (Check all rooms as well as turning the lights off, closing all the doors and windows)
• 2 evacuations bags will be taken as we leave the building (emergency blankets, ropes for children to hold on to, water and biscuits)

The fire drill record book must contain:

• how long it took
• whether there were any problems that delayed evacuation
• any further action taken to improve the drill procedure

Fire risk assessment

We deal with high-risk occupancy in that the building is for children under the age of 5. At present we have no children or adults with disabilities but have appropriate arrangements for this.

The maintenance of the building is the responsibility of the Site manager and is part of the multi- occupancy under his care.

There are exits at both ends of the building, these are clearly marked Fire Exits. Children leaving from the garden gate will go through the big playground as they would not be allowed to pass the kitchen.

The fire appliances and the fire instructions are checked regularly.

We carry out fire drills once a term (See File).

We have two trained fire marshals, who have trained the rest of the staff in good fire practice (all staff take their certificates in Fire Marshall Training – with CITATION)

We identify the highest risk areas as;

1: The Kitchen – 8/10 – no child is allowed in the kitchen without adult supervision. The child barrier/gate is kept closed at all times when the children are in the setting. The equipment is all PAT tested, (annual inspection), if new equipment arrives mid year, we contact an outside PAT tester.

2: The Store Room – 7/10 – this is kept shut and locked at all times, it contains paper/paint etc. We ensure that we have no chemicals stored here and that our cleaning fluids are safe and of low flammability risk. (See COSH Report).

3: The Boiler and Electrics Cupboard – 7/10 – contains the boiler and fuse boxes but is locked at all times and is fitted with a smoke and heat detector.

4: The Stairs to the upper rooms – 6/10 – are painted with non-slip paint (renewed as necessary) and fitted at the top with safety gates, which are kept in the closed position when the upper rooms are in use. Children are accompanied when using the stairs and are encouraged to hold onto the handrail for safety, taking the steps one at a time and walking slowly.

5: Staff Room – 5/10 – no access to children unless supervised by an adult. The room houses two computers, a photocopier and a printer, these have been PAT tested. The photocopier toner is kept out of reach of the children. All other electrical equipment has been PAT tested.

All security lights are in working order and are regularly tested.

The building contains several smoke alarms.

We have an identified Fire Assembly Point Notice in the main lobby.

A list of all new electrical equipment is always given to the site manager for PAT testing .

Fire Emergency Evacuation Procedure

This policy covers the full site of Nursery SmileOn Wandsworth. This policy is applicable to all children and staff within the setting. It should be read in conjunction with the Early Years Foundation Stage policy.

Fire Alarm

The fire alarm is a long, loud continuous ringing of a sounder or a bell caused by the cover being broken at a call point or if triggered by a heat or smoke detector.

Practices of Emergency Fire

There are fire practices on site at least three times a year to ensure all staff members and children are familiar with the Emergency Evacuation Procedure as we as ensuring that staff members are aware of their obligations to visitors and contractors working on site in the event of an emergency fire evacuation.

Staff Training

Staff training is undertaken as part of the initial induction of a staff member and periodically through the Fire Emergency Evacuation Drills, when feedback is provided to individuals on areas for improvement. Formal training on general fire risk management awareness is provided by external professionals and is renewed every three years.

Staff members remind at the beginning of each term, the key guidelines children must follow in the case of a fire alarm sounding:

1. Follow the signs to the nearest fire exit in an orderly manner.
2. The location of alarm points. And what to do if they discover a fire
3. The location of the Fire Assembly Point and the roll-call procedures
4. The general procedure is: keep calm, listen to instructions, walk, single file, maintain silence, do not return to collect personal possessions.

All Staff should:

• Be familiar with fire emergency procedures
• Know where alarm points are
• Know where the nearest extinguisher is
• Know exit routes
• Be aware of any particular needs if they are responsible for any disabled or temporarily disabled children
• Be aware of obligations to visitors and contractors when applicable

If they discover a fire, staff are advised to:

• Operate the nearest alarm
• Immediately vacate premises with your group
• Assist in the evacuation of the building by the nearest available exit
• Ensure assistance is provided to any disabled or temporarily disabled children
• Ensure that one member of staff leads the group and one member of staff walks behind the group
• Do no re-enter the building until told to do so by the Fire Service Officers or the Fire Safety Officer

Fire System Check:

The system is routinely checked throughout the year, including a weekly fire sounder check, using a different call point for each successive test on site.

Fire Safety Policy

Sub Introduction

Our priority is to minimize the risk to life and to reduce injury by maintaining the physical fire safety integrity of the nursery in ensuring that staff, children, visitors and contractors working on site do not add to the fire risk and through the safe evacuation of our building if a fire breaks out. The Fire Safety Policy, procedures and risk assessments are designed to help our community to respond calmly and effectively in the event that fire breaks out in the building or on our site.

Role of the Fire Safety Officer

The designated Nursery Fire Safety Officer is responsible for ensuring that:

• The Fire Safety Policy is kept under review by the nursery management
• The Fire Safety Policy is communicated to the entire nursery community.
• Everyone on each site is given clear instructions on where they should go in the event of a fire
• Procedures for emergency evacuation are regularly tested; a report is collated by the Fire Safety Officer of any improvements identified. The report is forwarded to the nursery management team and any other relevant parties who have contributed comments to the report. The report is reviewed at the next management meeting – the management team meets each [day of the week] during term time.

Emergency Evacuation Notice – Guidance

Notices are displayed in every group room and include some of the key points from the wider guidance below:

1. If you discover a fire, break the cover in the nearest alarm point to set off the alarm. Leave the building by the nearest exit
2. If a nursery mobile phone is at your location/in your area please take it with you.
3. Ensure a member of your group has the register.
4. If you are responsible for a group, make them leave quietly with you. Children should walk in single file and no one must talk or run.
5. Make your way to the Assembly Point:

• Against the far wall of the main nursery playground

6. Do not allow children to take anything with them
7. The Fire Safety Officer will alert the Emergency Services if the alarm sounds.
8. If you have a disabled or temporarily disabled child in your group, you should provide appropriate assistance.
9. The register will be taken of each group as soon as they have reached the Assembly Point.
10. Report anyone who is missing immediately to the relevant senior person on site and the

Nursery Fire Safety Office who will inform the fire brigade. ON NO ACCOUNT SHOULD ANYONE RETURN TO ANY BUILDING UNTIL GIVEN PERMISSION BY THE FIRE AND EMERGENCY SERVICES OR THE FIRE SAFETY OFFICER.

11. Remain at the Assembly Point with your children until the all clear is given or you are instructed to move to the off-site emergency assembly point.
12. The site will be closed during the activation and anyone present on site will be asked to remain until an all clear has been given by the Emergency Services team and the Fire Safety Officer.
13. Fire Marshals will be located on any entrance or exit on the site, preventing vehicles or pedestrians from entering.

Evacuation points and specific site arrangements are advertised on Fire Action Notices. These arrangements include coordination of visitor evacuation and site access.

Fire Safety Procedures

Briefing New Staff, Children, Visitors and Contractors

All Our new staff (teaching and non-teaching alike) and all new parents/children are given a briefing on the Nursery’s emergency evacuation procedures when starting at the nursery. New staff members also are given a tour of the nursery as part of their induction programme.

All visitors are required to sign in on their arrival. Visitors to the nursery are always accompanied by a member of staff.

When a large number of visitors are at the nursery for plays, events, concerts etc, a brief announcement is made advising them of the location of the emergency exits that they should use in the event of the alarms sounding. Fire Safety instructions are also included within the programmes of nursery events and clarity is provided that the staff are responsible for the safe evacuation of the children.

All contractors sign in, including during holiday periods. They are provided with appropriate fire safety instructions and the on site site manager understands their responsibilities for the safe evacuation of all the contractors on site.

All external exits – doors and gates – with access control, will release in the event of an alarm.

Disabled Staff, Children, Visitors & Contractors

A one-to-one induction on fire safety for disabled children and their carers and for disabled members of staff is undertaken when relevant. When a staff member or child becomes ‘temporarily disabled’ as a result of a fracture or another accident that potentially impedes their mobility, individual support plans are documented which include a review of any individual support they might require in the situation of an emergency fire evacuation.

The safe evacuation of everyone – staff, children, visitors and contractors alike, is our priority. Protecting property comes second. Noone should attempt to fight a fire at the expense of their own or anyone else’s safety.

Summoning the Fire Brigade

The most senior staff member present is responsible for calling the fire brigade should a fire occur. The alarm is automatically linked via a 24 hour emergency support service to an independent monitoring center. The Fire Officer/senior individual are contacted by this company to establish if the alarm is a genuine fire or a false alarm and will make judgment on whether the fire brigade should be contacted.

Fire Prevention Measures

The nursery adheres to the requirements of the Regulatory Reform (Fire Safety) Order.

• Fire notices and evacuation signs are prominently displayed
• Fire Extinguishers (of the appropriate type), fire blankets and smoke/heat detectors are located in the building in accordance with the recommendations of our professional advisors.
• All stairs, passages and emergency exits are illuminated by emergency lighting
• Daily risk assessments are undertaken to ensure that escape routes and emergency exits are not obstructed.
• Testing all fire alarms weekly (and reordering all tests and defects)
• Monthly checks of fire doors and automatic closures
• A self-regulated panel monitors fire detection and warning equipment.
• Arranging the servicing of alarms, smoke detectors, heat detectors, emergency lights, smoke control systems and fire extinguishers when required
• Records of all teste are kept
• All contractors working on site provide a method statement and a risk assessment before undertaking any work.
• The correct permits along with any other documentation requested by the nursery for additional assurance that effective fire risk management will be observed must be in place before work is allowed to commence.
• Third parties hiring the nursery facilities are risk assessed and provided with the nursery fire safety instructions prior to commencing the hire.

Electrical Safety

• The nursery has current electrical test certificates. It uses NICEIC qualified Electrical engineers to inspect and maintain its electrical installations (all of which are RCB protected and meet the requirements of BS7671 IEE wiring regulations).
• Annual portable appliance testing takes place
• Records of all tests are kept in the main office.

Lightning Protection

• All lightning protection and earthing conforms to the BS 6651-1999. It is tested annually by a specialist contractor.

Gas Safety

• All gas appliances (boilers, kitchen equipment, where applicable etc) are regularly maintained and serviced by Gas Safety Registered Engineers. Records of all tests are kept in the main office.
• All kitchen equipment is switched off at the end of service.

Safe Storage

• We ensure that flammable materials used in teaching or maintenance where applicable are locked in purpose-made, flame-proof containers

Rubbish and Combustible Materials

• Flammable rubbish is stored in secured rubbish compounds and emptied regularly.

Fire Risk Assessments

The Nursery’s Fire Risk Assessment meets the requirements of the Regulatory Reform (Fire Safety) Order 2005. Specifically, it identifies:

• The Hazard
• The people at risk
• The measures to evaluate, remove, reduce and protect from the risk
• The measures needed to record, plan, inform, instruct and train people in risk reduction or removal.
• The arrangements for reviewing the assessment

The nursery has a professional fire risk assessment which is updated within every 2 years, more frequently if significant changes are made to the interior of buildings, or new buildings are bought or added. The risk assessment, along with progress in relation to any points to action is reviewed by the management team.

The Emergency Lockdown Procedures Policy

Nursery SmileOn Wandsworth recognizes the potentially serious risk to children, staff and visitors in emergency or harmful situations. A lockdown may take place where there is a perceived risk of threat to the nursery, its staff, children, visitors or property.

• A lockdown will be initiated by a member of staff ringing the hand bell and the hall bell to gather all of the children together and bring them inside the building as quickly as possible. The designated Lockdown Officers will immediately call 999 (or 101) and if appropriate, the Head.
• The Lockdown Officers are:

[names of personnel]

• Staff will move the children out of sight to the main hall and close and lock all the doors, taking the nursery mobile phone and registers.
• Group Teachers will complete a head count of children whilst the designated member of staff from each group quickly checks the premises for any other children.
• Staff will secure all windows and doors and close the curtains/blinds in side group rooms. Everyone will remain out of sight and away from doors until further instructions are received from the emergency services.
• The staff will attempt to keep the children as quiet and calm as possible until the dangerous situation is over.

Once the danger has passed:

• When the emergency services have advised us that the danger has passed we will leave our safe place and continue our activities as far as possible.
• The designated group teacher will hone the parents/carers and the Head (if not on site) to inform them of the incident and that all is well. Records will be made of the event and actions taken will be recorded in our incident book. Ofsted and Early Years will be informed within 24 hours of the incident occurring.

Health and Safety

3.4 Food Hygiene

Policy Statement

We maintain the highest possible food hygiene standards with regards to the storage and serving of food

Procedures

• All members of staff hold the Food hygiene certificate
• Food is stored at correct temperatures
• Packed lunch are stored in a cool place
• Food preparation areas are cleaned before and after use
• All utensils, crockery are clean and stored appropriately
• Waste food is disposed of daily
• Cleaning materials and dangerous materials are stored out of children’s reach
• Children do not have unsupervised access to the kitchen
• When the children take part in cooking activities, they:
• are supervised at all times
• understand the importance of hand washing and simple hygiene rules – are kept away from hot surfaces and hot water
• do not have unsupervised access to electrical equipment

Reporting food poisoning

• Food poisoning can occur for a number of reasons; not all cases of sickness or diarrhea are as a result of food poisoning and not all cases of sickness or diarrhea are reportable.
• Where children and/or adults have been diagnosed by a GP or hospital doctor to be suffering from food poisoning and where it seems possible that the source of the outbreak is within the setting, Claire Dimpfl will contact the local Environmental Health Department and the Health Protection Agency to report the outbreak and will comply with any investigation. If the food poisoning is identified as a notifiable disease, the setting will report the matter to Ofsted.